Director of Accounting and Finance

 

POSITION TITLE:   Director of Accounting and Finance

 

REPORTS TO:    Chief Financial Officer

 

POSITION SUMMARY: Performs duties to assist the Chief Financial Officer in his/her duties in the areas of accounting, budgeting, finance, payroll and office management; prepares financial reports and audited District financial statements.

 

1. Assumes major responsibility and provides effective leadership of day-to-day operations for accounting, budgeting, finance, accounts payable, payroll and auditing, by determining standards for financial reports and statements, budgetary accounting and general ledger entries.
2. Maintains general ledger system in order to accurately report District’s financial position and results of operations; oversees receipts and bank reconciliation.
3. Assumes major responsibility for preparing all financial statements, DESE reporting and other financial information, as requested.
4. Maintains payroll system in order to accurately pay all employees and report information to oversight bodies; reports payroll information to IRS, state and city as required.
5. Develops and maintains financial investment plans and reporting for all invested
6. Prepares annual District budget and completes a monthly analysis of expense and revenue to assess necessary budget amendments as required.
7. Directs the general accounting activities of the district and all areas of responsibility in conjunction with Board policy, DESE compliance, and accounting principles that comply with the annual financial audit and all local, state, and federal regulations.
8. Oversees the financial aspects of federal and state grants,
9. Understands financial internal controls for cash receipts, cash disbursements, and journal entry supporting documentation.
10. In performing assigned functions, coordinates work with district administrators, supervisors and directors; and the accounting, bookkeeping and data processing departments.
11. With the technology department, administers the financial reporting system software regarding maintenance, user authorization, and general ledger configurations and processes.
12. Manages district’s cash balances by reviewing monthly cash flow, manage transfers to optimize interest earnings, manage investment program relationships, manage payment processes and controls to minimize risk of fraud, ensure that monthly bank reconciliations are completed accurately and timely.
13. Serves as District liaison to external auditing firm and coordinates annual audit schedule and preparation.
14. Prepares all financial reporting, including the annual ASBR (Annual Secretary Board Report), annual audit financial statements, monthly financial statements, monthly warrants, debt/bond reporting, and other reports as necessary.
15. Supervises accounts payable, business office and payroll
16. Other duties as assigned by Chief Financial

 

Marginal Functions

 

None identified.

 

Physical/Visual Activities or Demands: Physical/visual activities or demands that are commonly associated with the performance of the functions of this job.

 

1. Standing, walking, sitting, talking,
2. Concentrated attention with clarity of vision at 20 inches or less and ability to adjust eye to bring object

into sharp focus, required.

3. Light physical demand with regular lifting of very light to light (1 to 25 ) items by hand.

 

 

Environmental/Atmospheric Conditions: Environmental and atmospheric conditions commonly associated with the performance of the functions of this job.

 

Typical Office Conditions. Occasional travel required.

 

 

 

POSITION QUALIFICATION REQUIREMENTS

 

Education: Bachelor’s degree in Accounting or related field.

 

Experience: Requires a minimum of three years of financial, accounting and office management experience.

 

Skills and Abilities which may be representative but not all inclusive of those commonly associated with this position:

 

1. Apply principles of rational systems to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization Interpret a variety of instructions furnished in written, oral diagrammatic, or schedule form.
2. Compute discount, interest, profit and loss; commission, markup, and selling price; ratio and proportion, and percentage.
3. Perform reading, writing, and speaking at an intermediate
4. Must demonstrate positive, effective “people skills”.

 

Machines, Tools, Equipment and Work Aids which may be representative but not all inclusive of those commonly associated with this position:

 

Computer and related financial/accounting software, including internet access, calculator.

 

License(s)/Certification(s) Preferred: Certified Public Accountant

 

This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees may be required to follow other job-related instructions and to perform other job-related duties as requested, subject to all applicable state and federal laws.

 

Certain job functions described herein may be subject to possible modification in accordance with applicable state and federal laws.

 

"Commonly associated" is not intended to mean always or only. There are different experiences that suggest other ways or circumstances where reasonable changes or accommodations are appropriate.

 

All activities, Demands, Conditions and Requirements are linked to Essential Job Functions unless marked with an asterisk which denotes linkage only to marginal function(s).